When Customers start adopting Microsoft 365, the World’s favorite Productivity Platform, the first Workload they usually think of is Email for which they use our Email Migration Pack. Once the Email Migration has taken place, the next workload that is considered is Document Migration. Here we will consider this in 2 Parts:
Personal Document Migration
Team or Shared Document Migration
At TechGyan, we have been helping our Customers to migrate from their older Personal Document Systems to the One Drive For Business, which is part of Microsoft 365. Some of the older systems which we have helped migrate are :
My Documents where many users by default store their Personal Documents
Desktop, which is another favorite location where users create their Personal Documents
Local File Folders on their PC
User Folders stored on File Servers
GDrive if the user is using Gmail for personal or Professional use
Anything to One Drive for Business
We have a Standard process by which we collect user information related to the Personal Documents
We do need a breakup of Personal Documents in 2 major categories :
Below 100 GB
Above 100 GB
The major steps involved in the migration process are :
Collect basic information on the user document locations and size
Send proposal
Get approval on the proposal
Collect more detailed information
Finalize the Action Plan and get Customer approval
Start migration activity
Do the Document Migration cutover tasks
Post cutover support for 2 weeks
Hand over
Note that before the cut over, users will continue to use their older locations when they create or edit or access their personal documents. During this phase, they will not access the documents on their One Drive location.
Post cut over, they will STOP using documents in their older locations and start using documents on OneDrive.
In terms of the functionality that the User will get, we will give users a system with the following services activated:
File Sharing Permission
Desktop Sync
Create or Edit documents in browser
OneDrive integration with Email
Realtime co-authoring
Document version control and history
Sharing New and Existing external users
Sharing Anyone including anonymous users
Sharing Only existing Users
Sync. Show Sync button on OneDrive website
Sync . Allow syncing only on PCs joined to specific domains
Block file Sync
One Drive files on Demand
File Hover Card