Microsoft Exchange

Today’s workforce is mobile. In any office, there are individuals who are on the move. Since emails are the preferred way of communication, these mobile executives are cut off from emails while they are away from office. To address this problem, Techgyan offers a Comprehensive suite of email solution designed for the mobile worker. The Platform of choice is Exchange Online , the World’s leading Messaging Platform which enables Anytime, Anywhere, Any device Communication

Exchange Online Features

MS Exchange is the World’s BEST Email System, which is feature rich and highly secure. However, many existing and prospective users are not aware of the capabilities of MS Exchange. To increase the awareness, we have listed out the features of MS Exchange below. We are also continuously adding new features to this page. So do visit this page frequently to know what’s new. 

  • Send attachments upto 150/25 MB (Outlook/Browser)
  • Complete sync between Outlook, Browser, Mobile Phone, Tablet and includes Mail, Contact, Calendar
  • Anti-virus, Anti-spam solution built in
  • Data Protection
  • Daily Backup
  • Deleted Item retention 14/30 days (Std/Max)
  • Deleted Mailbox recovery 30 days
  • Disaster Recovery

Type of Exchange Online Plans available

Exchange Online Plans | Exchange | TechGyan - Cloud Changes Everything

A. Standard Implementation

  • Creating Users

  • Creating Aliases

  • Verify Domain with Exchange Online

  • Shift MX pointer to Exchange Online

  • Test mail flow to OWA and mobile

  • Focused Inbox

  • Migrate Old Data

  • Setup Outlook on PC and laptop

  • Email Sweep

  • Calendar Integration in Office 365

B. Productivity Solutions

  • Share Calendars

  • Schedule Meetings

  • Conference Room Booking

  • Exchange Conversation View

  • Exchange Delivery and Read receipts

  • Flag Email for Follow-up

  • Shared Mailbox on Exchange Online

  • Delegate access (Send on behalf permissions ) – This feature gives the ability for users to allow others to manage their email and calendars.

  • Team Member Access – In Exchange, you can grant access to any folder which is part of your mailbox to any colleague of yours. This takes collaboration between Team members to the next level.

  • Inbox Rules – This feature allows users to create inbox rules that automatically perform specific, criteria-based actions on messages as they arrive.

  • Connected Accounts – This feature helps the users who have multiple email accounts and want to interact with all their messages in one place.

  • Out-of-Office Replies – By this feature of exchange online user can automatic replies to incoming messages. Users can schedule out-of-office messages in advance, with specific start and end times.

  • Federated Calendar Sharing – Exchange Online customers can share free/busy calendar data with other organizations hosted by Exchange Online as well as with organizations running Exchange Server on-premises.

  • Shared Contacts

  • Exchange Voting Buttons

  • Recurring Task

  • One-Click Holiday Inclusion in Calendar

  • Display Multiple Time Zones in Calendar

  • Distribution Groups (Standard & Restricted)

  • Create Signatures – Create customized signature for Outlook, Mobile and Browser.

  • Email Tips

  • Team Collaboration using Groups

  • Common Identity for On Premise and Cloud by using Azure AD Connect

  • Convert Email to Meeting

  • Check next Meeting schedule from Inbox 

C. Compliance and Security

  • Legal Hold.

  • Data Loss Prevention.

  • Multi Factor Authentication

  • Multi-Mailbox Search – Exchange Online provides a web-based interface for searching the contents of mailboxes in an organization. Multi-mailbox search can search simultaneously across primary mailboxes and personal archives.

  • Disclaimers – A disclaimer is text that’s automatically added to e-mail messages. Disclaimers are typically used to provide legal information, warnings about unknown or unverified senders, or for other reasons as determined by an organization.

  • Supervisor Mailbox -All messages can be copied to this account or just those sent internally or externally. This feature is very useful in preventing data leakage via email.

  • Retention Policies  Retention policies use retention tags to apply retention settings to e-mail messages and folders. Retention tags define an age limit that specifies how long items are retained, and a retention action that specifies what happens to items that reach the retention age limit.

  • Archive Mailbox – Users can use the archive mailbox, also called a personal archive, to store historical messaging data by moving or copying messages from their primary mailbox to their archive mailbox.

  • In-Place eDiscovery – Exchange Online enables customers to search the contents of mailboxes across an organization using a web-based interface. Administrators or compliance and security officials who are authorized to perform In-Place eDiscovery search (by assigning) can search email messages, attachments, calendar appointments, tasks, contacts, and other items. In-Place eDiscovery can search simultaneously across primary mailboxes and archives. Rich filtering capabilities include sender, receiver, message type, sent/receive date, and carbon copy/blind carbon copy, along with SQL Syntax. Search results will also include items in the Deleted Items folder if they match the search query.

  • Block OWA (Browser) access

  • Prevent download of attachment in OWA

  • Restrict mailing within Company users

  • Azure RMS – Information Rights Management is a part of Azure RMS.

    a) Restrict Mail forwarding

    b) Confidential Mail

    c) Confidential view

  • Monitor Mail Forwarding

  • Inactive Mailbox – Retain Emails of departing Employees without using Exchange Online License

D. Mobile Device Management Policy Implementation

  • Allow Phones and Model

  • Disallow Phones and Models

  • Remote Wipe

  • Remote Lock

  • Pass Code Reset

If you wish to know, How You can improve Productivity in Your Organization kindly, 



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