Microsoft Exchange
Today’s workforce is mobile. In any office, there are individuals who are on the move. Since emails are the preferred way of communication, these mobile executives are cut off from emails while they are away from office. To address this problem, Techgyan offers a Comprehensive suite of email solution designed for the mobile worker. The Platform of choice is Exchange Online , the World’s leading Messaging Platform which enables Anytime, Anywhere, Any device Communication
Exchange Online Features
MS Exchange is the World’s BEST Email System, which is feature rich and highly secure. However, many existing and prospective users are not aware of the capabilities of MS Exchange. To increase the awareness, we have listed out the features of MS Exchange below. We are also continuously adding new features to this page. So do visit this page frequently to know what’s new.
- Send attachments upto 150/25 MB (Outlook/Browser)
- Complete sync between Outlook, Browser, Mobile Phone, Tablet and includes Mail, Contact, Calendar
- Anti-virus, Anti-spam solution built in
- Data Protection
- Daily Backup
- Deleted Item retention 14/30 days (Std/Max)
- Deleted Mailbox recovery 30 days
- Disaster Recovery
Type of Exchange Online Plans available
A. Standard Implementation
Creating Users
Creating Aliases
Verify Domain with Exchange Online
Shift MX pointer to Exchange Online
Test mail flow to OWA and mobile
Focused Inbox
Migrate Old Data
Setup Outlook on PC and laptop
Email Sweep
Calendar Integration in Office 365
B. Productivity Solutions
Share Calendars
Schedule Meetings
Conference Room Booking
Exchange Conversation View
Exchange Delivery and Read receipts
Flag Email for Follow-up
Shared Mailbox on Exchange Online
Delegate access (Send on behalf permissions ) – This feature gives the ability for users to allow others to manage their email and calendars.
Team Member Access – In Exchange, you can grant access to any folder which is part of your mailbox to any colleague of yours. This takes collaboration between Team members to the next level.
Inbox Rules – This feature allows users to create inbox rules that automatically perform specific, criteria-based actions on messages as they arrive.
Connected Accounts – This feature helps the users who have multiple email accounts and want to interact with all their messages in one place.
Out-of-Office Replies – By this feature of exchange online user can automatic replies to incoming messages. Users can schedule out-of-office messages in advance, with specific start and end times.
Federated Calendar Sharing – Exchange Online customers can share free/busy calendar data with other organizations hosted by Exchange Online as well as with organizations running Exchange Server on-premises.
Shared Contacts
Exchange Voting Buttons
Recurring Task
One-Click Holiday Inclusion in Calendar
Display Multiple Time Zones in Calendar
Distribution Groups (Standard & Restricted)
Create Signatures – Create customized signature for Outlook, Mobile and Browser.
Email Tips
Team Collaboration using Groups
Common Identity for On Premise and Cloud by using Azure AD Connect
Convert Email to Meeting
Check next Meeting schedule from Inbox
C. Compliance and Security
Legal Hold.
Data Loss Prevention.
Multi Factor Authentication
Multi-Mailbox Search – Exchange Online provides a web-based interface for searching the contents of mailboxes in an organization. Multi-mailbox search can search simultaneously across primary mailboxes and personal archives.
Disclaimers – A disclaimer is text that’s automatically added to e-mail messages. Disclaimers are typically used to provide legal information, warnings about unknown or unverified senders, or for other reasons as determined by an organization.
Supervisor Mailbox -All messages can be copied to this account or just those sent internally or externally. This feature is very useful in preventing data leakage via email.
Retention Policies – Retention policies use retention tags to apply retention settings to e-mail messages and folders. Retention tags define an age limit that specifies how long items are retained, and a retention action that specifies what happens to items that reach the retention age limit.
Archive Mailbox – Users can use the archive mailbox, also called a personal archive, to store historical messaging data by moving or copying messages from their primary mailbox to their archive mailbox.
In-Place eDiscovery – Exchange Online enables customers to search the contents of mailboxes across an organization using a web-based interface. Administrators or compliance and security officials who are authorized to perform In-Place eDiscovery search (by assigning) can search email messages, attachments, calendar appointments, tasks, contacts, and other items. In-Place eDiscovery can search simultaneously across primary mailboxes and archives. Rich filtering capabilities include sender, receiver, message type, sent/receive date, and carbon copy/blind carbon copy, along with SQL Syntax. Search results will also include items in the Deleted Items folder if they match the search query.
Block OWA (Browser) access
Prevent download of attachment in OWA
Restrict mailing within Company users
Azure RMS – Information Rights Management is a part of Azure RMS.
a) Restrict Mail forwarding
b) Confidential Mail
c) Confidential view
Monitor Mail Forwarding
Inactive Mailbox – Retain Emails of departing Employees without using Exchange Online License
D. Mobile Device Management Policy Implementation
Allow Phones and Model
Disallow Phones and Models
Remote Wipe
Remote Lock
Pass Code Reset