Teamwork 365 Document System
Govern Documents Based on Their Purpose, Not Just Their Location.
Most organisations store every document in the same way.
The reality is that different documents require different levels of governance. A customer proposal is not a policy. A policy is not a reusable knowledge asset.
Teamwork 365 Document System applies the right governance model to every document based on its purpose and business value. It helps organisations control approvals, govern critical information and preserve institutional knowledge within a single, integrated Microsoft 365 solution.
One Document System. Three Governance Intents.
Every document has a governance intent — approve it, be governed by it, or reuse it.
Three Governance Intents
Approval DMS
Control document review, approval and publishing.
Approval DMS ensures documents follow a structured approval process with version control, mandatory metadata and auditability.
Typical documents:
- Proposals
- Contracts
- Customer deliverables
- Reports
- External communications
Business Outcome
Ensure only approved and controlled documents are released or shared.
Governance Vault
Manage the documents that govern the organisation.
Governance Vault provides a controlled home for policies, standards, SOPs, frameworks and organisational decisions that define how the business operates.
Typical documents:
- Policies
- SOPs
- Standards Frameworks
- Board approvals
Business Outcome
Create a trusted and authoritative source of organisational governance.
Knowledge Vault
Capture and reuse organisational knowledge.
Knowledge Vault helps organisations preserve expertise, use cases, playbooks and reusable intellectual property so valuable knowledge remains available long after projects are completed.
Typical content:
- Use Cases
- Playbooks
- Best Practices
- Lessons Learned
- Customer References
- Case Studies
Business Outcome
Transform individual knowledge into organisational knowledge.