Enhancing Data Security with OneDrive Data Loss Prevention (DLP)

In the digital age, where data is a crucial asset for businesses, ensuring its security and confidentiality is non-negotiable. TechGyan recognizes this imperative and offers robust solutions like OneDrive Data Loss Prevention (DLP) to safeguard your organization’s sensitive information. Let’s explore how TechGyan’s tailored approach to OneDrive DLP can elevate your data protection measures to new heights. 

Understanding OneDrive Data Loss Prevention (DLP) 

OneDrive DLP solution is designed to empower businesses with comprehensive tools and policies that prevent accidental or intentional leakage of sensitive data stored in Microsoft OneDrive. Whether you’re in healthcare, finance, legal services, or any other industry handling sensitive information, our DLP solution ensures compliance with regulations and peace of mind. 

Key Features and Benefits 

Plan 2: 

  1. Custom DLP Policies: OneDrive DLP Plan 2 allows businesses to create custom DLP policies based on their specific needs and compliance requirements. These policies can trigger actions such as blocking access, sending notifications, applying encryption, or deleting files based on predefined conditions. 
  2. Sensitive Information Types: It supports over 100 predefined sensitive information types, including credit card numbers, social security numbers, health records, and financial data. Businesses can also create custom information types using keywords, patterns, or regular expressions. 
  3. Integration with Microsoft 365 Compliance Center: This integration enables centralized management of DLP policies across OneDrive, SharePoint, Exchange, and Teams. The Compliance Center also helps in discovering, classifying, and labeling sensitive data, and applying retention and deletion policies. 
  4. Insights and Analytics: OneDrive DLP Plan 2 provides detailed insights and analytics on data activities and policy violations. Users can access dashboards, charts, and graphs to understand trends and risks, and generate reports for further analysis in Excel or Power BI. 
  5. Monitoring and Auditing: The solution allows real-time monitoring and auditing of data events and actions, with alerts and notifications for policy violations. Users can review and resolve incidents, take remediation actions, and ensure compliance with data protection policies. 

Business Standard Plan:  

  1. Controlled External Sharing: Only specific groups of users can share files externally. 
  2. Guest Verification: Ensure guests or external users have access only to the shared files. 
  3. Re-authentication: External users must re-authenticate every few days to maintain access. 
  4. User-Defined Access Revocation: Users can revoke access to shared files whenever they choose. 

Business Premium/EMS E3/EMS E5 Plan: 

1. Robust Information Safeguarding: 

  • Pre-defined Templates: Use pre-defined templates to identify sensitive information. 
  • Custom Keywords: Define custom keywords to protect specific types of sensitive information. 

2. Automated Access Control: 

  • Access Revocation: Automatically revoke access to shared files at the organization level. 
  • Specific Groups: For E5 plans, apply automated access revocation for specific user groups.

3. Restrict Sensitive Information: 

  • Block Access: Block or restrict access to files containing sensitive information based on defined keywords. 
  • Location Restriction: Restrict OneDrive access outside designated locations. 

4. User Guidance and Override: 

  • Policy Tips: Provide tips to users to understand why access is restricted. 
  • Justification Option: Allow users to override restrictions with justification, which is logged on the admin dashboard. 

5. AI-Based Controls: 

Implement AI-based controls that learn from user interactions with OneDrive files and adapt behavior accordingly.

OneDrive for Business Plan Comparison 

  1. Storage: Plan 1 provides 1 TB per user, while Plan 2 offers unlimited storage  
  2. Advanced Data Protection: Plan 2 includes advanced features like DLP, IRM, and sensitivity labels, which are not available in Plan 1. 
  3. Discovery and Compliance: Plan 2 offers advanced discovery and compliance tools, such as eDiscovery, legal hold, and retention policies, unlike Plan 1. 
  4. Personal Vault: Plan 2 includes the Personal Vault feature, adding an extra layer of security, which Plan 1 lacks. 
  5. Pricing: Plan 1 costs $5 per user per month, whereas Plan 2 costs $10 per user per month, with both offering a 30-day free trial. 

How OneDrive DLP Works 

Our DLP solution employs advanced scanning capabilities to inspect files and documents uploaded to OneDrive. Upon detecting sensitive information such as financial records, personal identifiers, or proprietary data, predefined actions are triggered to prevent unauthorized sharing or access. This proactive approach helps mitigate risks associated with data breaches and compliance violations.

TechGyan’s OneDrive DLP solution represents a cornerstone in our commitment to enhancing your organization’s data security posture. By leveraging our expertise and Microsoft’s powerful cloud infrastructure, we enable you to embrace cloud collaboration confidently while safeguarding your most valuable asset—your data. 

With TechGyan’s OneDrive DLP, you’re not just protecting data; you’re investing in resilience, compliance, and trust in the digital era. 

To know more Contact Us: 

+91-9619197232

+91-7045263107

sales@techgyan.com